Project Manager – Special Vehicles


Job Reference: SV PMGR 2
Location: UTAC Special Vehicles UK Limited
Millbrook, Bedford


Job Description

Reporting to: Operations Director


Project Manager – Special Vehicles

A member of the UTAC Special Vehicles UK Team, this role should provide Project Management and project management support to UTAC Special Vehicles.  We are a project orientated business and see a large number of various project types.  Project types can vary from in service support of vehicle fleets through to managing a ground up vehicle development/conversion project.

The role will primarily involve the support of a vehicle fleet in service and for ad hoc engineering activities and programmes associated with it.  In addition, support will be required for smaller projects.


Roles and Responsibilities
  • Project Manage a range of project types including vehicle maintenance and repair, vehicle conversion and enhancement, system integration, vehicle test verification and validation
  • Cost control to include managing budgets, actual spend and forecasted cash-flow, tracking targets, P&L accounts for board review, invoicing status and margins
  • You will need a detailed knowledge of the vehicle design and development and vehicle assembly New Product Introduction processes
  • A working knowledge of vehicle technical, legislative and certification requirements
  • Scheduling, primarily using MSP to track progress, monitor performance with KPI’s, highlight delays and plan on how to mitigate them, ie: Action list management and performance tracking
  • Bill of materials management, engaging with engineering team to ensure timely critical design releases and Engineering Timing and Release Schedule (ETRS) methodology
  • Risk management, using a standard Risk Management Matrix
  • Managing contract deliverables and Contract Amendments
  • Managing Concessions and Design Change Requests
  • Managing Subcontracts and Subject Matter Experts (SMEs)
  • Projects Status Reporting to the Managing Director of Special Vehicles, the Finance department and to the Client
  • Chair of meetings, minute taking and report writing
  • Manage or support bid preparation
  • Managing resources, both internal and external, in conjunction with the leadership in Special Vehicles
  • Managing quality and ensuring processes and procedures adhere to ISO accreditations, striving for best practice at all times.
  • Able to develop and improve a strong supply chain through audit support and participation
  • A knowledge of manufacturing processes and methodologies
  • A require knowledge of inventory and stock control management process
  • Procurement of project material and interacting with the Purchasing Department. Tracking and approving expenditure
  • Managing stakeholder relationships and provide updates
  • Continually seek ways to improve the business and align your colleagues to this activity
  • Coach, share knowledge and train internal and external personnel
  • Be responsible for maintaining a working environment in accordance to health and safety standards.
  • Focus on continuous improvement - working with the engineering and production leadership teams to improve efficiency/quality during build.
  • Act in accordance with the code of conduct for UTAC group staff at all times.


Person Specification

  • Proven expertise in Project Management, particularly with regard to complex vehicle installations
  • Proven experience in meeting demanding deadlines
  • Experience working with ERP systems to review and manipulate data to produce project reports
  • Preferably experience of working with MoD and/or Automotive OEMs
  • Recognised project management qualification or certification
Core competencies:
  • Good Level of understanding of the MS Office Suite (Word, Excel, Project, PowerPoint)
  • Knowledge of PDM systems & processes would be advantageous
  • Technical minute taking
  • Report authoring
  • Good understanding of Quality Control management processes
  • Familiarity of working in an ISO 90001 environment
  • Good understanding of Safety & Environmental management processes
Personal Behaviours:
  • Desire to provide excellent service and produce best in class results.
  • A cradle to grave mentality for ownership of actions
  • Ability to work under pressure.
  • Problem solving mentality, an agent for change, establishing, driving and embracing industry best practice.
  • Pragmatic, ability to work proactively within a team and provide self-starting leadership when the opportunity presents
  • Confident and robust
  • Good attention to detail
Essential requirements:
  • Willing to undergo a Criminal Disclosure check
  • SC clearance or ability to achieve this (UK national with residency in the UK for the last 5 years)
  • Full UK driving license
Other information:

Working Environment:        Office based, some opportunity for remote working

Travel Required:               Travel as required within the UK and mainland Europe


To apply please email your cover letter and CV to

Application closing date, close of business on 22nd August 2022